Assistant Analyst, IM

Purpose of Job

The Assistant Analyst is responsible for the effective management of EBRD information assets. The

Assistant Analyst will be involved in the development and implementation of the Information Management policies and procedures designed to facilitate efficient handling of business records and maintain them at departmental level. The role will facilitate awareness among Bank staff in all matters relating to records and the management of risks to those records as information assets

Accountabilities & Responsibilities

Manage departmental information assets to facilitate efficient classification, retrieval, and disposition of business information, conduct research and answer information enquiries from Bank staff and protect vital records to ensure business continuity · Contribute to the development and implementation of the Information Management policies and procedures for the Bank to meet business requirements and ensure compliance with relevant legislation and regulations · Establish and maintain departmental records retention and disposal schedules to preserve the institutional memory of the Bank · Organise physical and electronic structured archives, both as a vital business resource and as a resource for future academic research · Establish best practice and ensure compliance with Information Management standards through awareness of current developments and new technologies · Train Information Management Coordinators and EBRD staff to ensure compliance with the Information Management procedures · Contribute to the development and implementation of function-based electronic document management systems to enhance business performance This job description is not limited to the responsibilities listed

Knowledge, Skills, Experience & Qualifications

• University degree or substantial experience in Information Management, preferably in a multi-cultural organisation

• Very good knowledge and experience of electronic records and document management systems

• Computer literate: Windows, Word, Excel, PowerPoint

• Very good communications skills- ability to communicate appropriate and concise information, in written and verbal formats

• Very good interpersonal skills- able to understand, respect and respond appropriately using tact, patience and diplomacy to other people’s behaviour and concerns in a multicultural environment; ability to handle confidential and sensitive issues with discretion

• Very good understanding of the specific nature of the Bank and its culture, and ability to build effective working relationships across departments within the Bank to deliver the objectives of the team

• Excellent team player

• Concern for accuracy and attention to detail is essential

• Excellent planning, organisational, analytical, and multi-tasking skills; ability to show initiative

• Ability to work effectively within a variety of work situations whilst maintaining a reliable and flexible attitude

• Ability to work independently, to tackle issues and propose practical solutions

• Ability to work under pressure and meet deadlines

• Willingness to work overtime as and when required, and to travel

• Fluent English, both written and or and oral. Knowledge of another European Language (e.g. French, German,Russian) useful, but not essential

What is it like to work at the EBRD?

Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in. 

The EBRD environment provides you with:

• Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
• A working culture that embraces inclusion and celebrates diversity;
• An environment that places sustainability, equality and digital  transformation at the heart of what we do.

Diversity is one of the Bank’s core values which are at the heart of everything it does.  A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.  As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time.