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Posting Date: 03-Dec-2022

Location: Istanbul, TR

Company: EBRD

Requisition ID 32836
Office Country Türkiye
Office City Istanbul
Division Banking Countries of Operations  
Contract Type Regular 
Contract Length  
Posting End Date 08/12/2022 





Purpose of Job


The Assistant provides high quality secretarial and administrative support to staff, including travel arrangements to the Deputy Director; together with any ad-hoc and personal assistance that may be required by 2-3 bankers. The Assistant may also assist with a number of administrative tasks for their department..




The Assistant provides comprehensive high quality secretarial support to Deputy Director of the RO, as well as 2-3 bankers  from various teams represented in RO, for specifically running the schedule, planning all events and key dates effectively, as well as managing travel and also works in cooperation with service providers (travel agencies, courier companies, etc.


Accountabilities & Responsibilities


  • Screen telephone calls, taking messages and passing them on as appropriate, providing a professional front of house service.
  • Distributions of mail, sending out fax messages ensuring the correct correspondence gets to the correct EBRD staff member.
  • Manage the diaries of the Deputy Director and bankers if required to assist with the smooth running of the office and key stakeholder’s schedules. 
  • Proof read and draft routine business correspondence for Deputy DIrector’s signature, editing, photocopying, scanning and binding documents;
  • Organising conference calls, video conferences, external and internal meetings;
  • Travel arrangements for various business trips, including visas arrangements and preparation of ECFs and following up reimbursement process
  • Providing administrative support in project preparation/ due diligence/ monitoring: updating projects databases and filing project documents, preparation of contract request forms, communication with TC team
  • Maintaining the filing system to ensure instant retrieval of up-to-date information (Project link)
  • updating DTM entries as per the OPSCOM minutes and memo;
  • OpsCom preparation: video-link organising.
  • Assist in the organisation of workshops and seminars, preparing presentations for internal and external meetings;
  • Working with visiting missions in the related areas
  • Ad-hoc other secretarial and administrative duties when required.
  • Depending on RO working with petty cash payments can be required
  • Depending on RO may be assigned to coordinate in visa/registration issues, liaise with the MFA


Knowledge, Skills, Experience & Qualifications


Academic Qualifications
•    Higher education
•    Fluent English, with excellent written and oral communication skills 
•    Secretarial for the senior management and administrative experience essential, 
•    Good organisational skills, proactive and flexible attitude to work essential.
•    Ability to prioritise own work and to work on own initiative.
•    Good communications skills, including pleasant and efficient telephone manner
•    Attention to detail and eye for accuracy 
•    Ability to cope well under pressure
•    Ability to build effective working relationships with clients and colleagues in a multicultural environment
•    Conscientious, reliable and flexible with a professional and helpful attitude. 
•    Strong team player, with the ability to work highly efficiently and cheerfully and to handle simultaneous assignments involving a wide range of bank-wide contacts.
•    Willing to work overtime as and when required, sometimes at short notice.
•    Ability to multi-task while remaining calm and professional and a capacity for hard work.
•    Excellent interpersonal manner, including tact and diplomacy.
•    Ability to exercise judgment on and deal discretely with confidential/sensitive information and data. 
•    Ability to take on responsibility.
•    Excellent time-keeper.

Technical Skills

•    Computer literate: Windows XP: Microsoft Outlook, Word, Excel, PowerPoint 


What is it like to work at the EBRD?


Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in. 


The EBRD environment provides you with:

  • Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
  • A working culture that embraces inclusion and celebrates diversity;
  • An environment that places sustainability, equality and digital  transformation at the heart of what we do.


Diversity is one of the Bank’s core values which are at the heart of everything it does.  A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.  As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time.

Job Segment: Administrative Assistant, Bank, Banking, Sustainability, Administrative, Finance, Energy