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Senior Officer, Event Management

Posting Date: 25-Nov-2021

Location: London, GB

Company: EBRD

Requisition ID 23228
Office Country United Kingdom
Office City London
Division Office of the Secretary General
Dept. / Bus. Group AM, Protocol and Event Management
Business Unit AM, Protocol and Event Management
Contract Type Short Term
Contract Length 04 months
Posting End Date 29/10/2021 

This position is being advertised as a short term opportunity starting in January 2022 until May 2022

 

Purpose of Job

 

Working closely with the Principal, Event Management, the Senior Event Officer is responsible for the administration and delivery of assigned Business Forum events from a logistics and event management perspective in a physical, hybrid or virtual setting. The Senior Event Officer is the focal point for Business Forum events during the Annual Meeting. The role requires close collaboration with EBRD stakeholder departments, Forum Partner companies and event speakers.

 

In addition, the Senior Event Officer provides support to the Principal, Event Management.

 

Background

 

The Senior Event Officer is based in the Office of the Secretary General (OSG) approximately 5 months per year, typically from January to May. OSG acts as secretariat to the EBRD Board of Governors and Board of Directors and their committees and as the official channel of communication between the EBRD and its shareholders. It is responsible for the organisation of the Annual Meeting of the Board of Governors, all meetings of the Board of Directors, other large events organised under the auspices of the EBRD and all protocol matters involving VIPs from shareholder governments.

 

Within OSG, this role is responsible from a logistics and event management perspective, for the administration and delivery of assigned events (on dedicated virtual event platforms as well as in a physical setting) including speaker liaison, in the context of the Annual Meeting and Business Forum.

 

Accountabilities & Responsibilities

 

  • Liaison with internal client departments and Forum Partner companies to formalise expectations and event deliverable services
  • Coordinate the participation of panellists, including preparation of invitation letters, registration, organisation of test/rehearsal sessions on the dedicated event platforms
  • Inform panellists about necessary preparations
  • Collate and input relevant event information on the virtual platform and on the Annual Meeting website
  • Production of Moderator Notes
  • Production of event logistics guidelines and detailed summary sheets for all assigned events to include virtual and in-person event set up,  presentations/hand-outs, invitation/registration criteria and panellists’ information
  • Day to day on-site management of assigned events and coordination of technical/support staff running the meeting
  • Provision of final event statistics for assigned areas (to include access criteria, participation levels and engagement levels)
  • Electronic filing of official Unit documents in respect of assigned events and tasks
  • Draft thank you letters to speakers
  • Draft post event report for respective area

 

Knowledge, Skills, Experience & Qualifications

 

  • Over 3 years event management experience, preferably with international events experience
  • Experience of on-site as well as remote coordination of multi event programmes in a physical, virtual and hybrid setting
  • Very good understanding of logistical and technical requirements for in-person, hybrid and virtual events
  • Excellent communication and interpersonal skills
  • Knowledge of EBRD structure and Annual Meeting format an advantage
  • Advanced computer proficiency to include PowerPoint, Excel
  • Familiarity with virtual event and streaming platforms
  • Excellent spoken and written English; knowledge of French, German, Russian or Arabic an advantage
  • Able to work in a close team environment
  • A keen eye for detail
  • Excellent interpersonal manner, including tact and diplomacy

Diversity is one of the Bank’s core values which are at the heart of everything it does.  A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.  As an inclusive employer, we promote flexible working.


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