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Officer - LTT

Posting Date: 01-Aug-2022

Location: London, GB

Company: EBRD

Requisition ID 30668
Office Country United Kingdom
Office City London
Division Office of the General Counsel  
Contract Type Fixed Term 
Contract Length 2 years 

 

 

 

 

Two candidates will be identified from this advertisement.

 

Purpose of Job

The Officer is responsible for providing secretarial and administrative support in OGC/Legal Transition Programme.

 

Background

The Officer performs the secretarial and administrative support to the Director, Chief Counsel and counsels of the Legal Transition Programme (LTP), including scheduling and hosting online and HQ meetings, assisting with contracting of technical cooperation (TC) consultants, processing invoices under consultancy contracts, organising business travel and processing expenses. The officer is responsible for maintaining up to date LTP working records in Teams and official records in Livelink, to ensure data availability for reporting. The Officer provides secretarial support working remotely and with HQ based activities, as required by the LTP counsels.

 

Accountabilities & Responsibilities

 

  • Providing secretarial and administrative support to individual counsels, as allocated in compliance with Bank’s policies and procedures;
  • Performing secretarial tasks in respect to HQ-based activities, as assigned by counsels;
  • Preparing and organising documents for management committee meetings and Board meetings for Director/Chief Counsel;
  • Assisting with setting up and hosting video conferences, online meetings and webinars, as assigned by counsels;
  • Maintaining electronic and hard copy records in relevant Bank’s systems (Teams/SharePoint) and filing and archiving electronically official Bank’s records using Livelink, TCRS and other relevant systems;
  • Uploading grant review and donor coordination documentation in TCRS and other relevant systems;
  • Processing consultancy engagements in accordance with all relevant procedures and approval processes, preparing engagement/consultancy contracts and arranging for and processing TC invoicing;
  • Arranging purchase orders and processing payments under purchase orders when required by counsels;
  • Arranging travel authorisations and visas for business travel and process travel expenses in compliance with Bank’s policies and procedures;
  • Performing any other administrative tasks as assigned by Director/Chief Counsel
  • Provide support during absences of other LTT OTE staff.

 

Knowledge, Skills, Experience & Qualifications

 

Academic Qualifications

  • Secondary/Graduate Education.
  • Fluent English, with excellent written and oral communication skills.
  • Knowledge of another language (e.g. Russian, German, French, Turkish or Arabic) both written and spoken would be useful

Experience/Knowledge

  • Secretarial and/or administrative experience of minimum of 3 years is required;
  • Experience in administration of technical cooperation projects and coordination of technical consultants would be useful;
  • Good organisational skills, proactive and flexible attitude to work essential;
  • Ability to use initiative to undertake tasks and projects without guidance;
  • Excellent communications skills, including pleasant and efficient telephone manner;
  • Attention to detail and eye for accuracy;
  • Ability to cope well under pressure;
  • Ability to build effective working relationships with clients and colleagues in a multicultural environment;
  • Conscientious, reliable and flexible with a professional and helpful attitude;
  • Strong team player, with the ability to work efficiently and to handle simultaneous assignments involving a wide range of bank-wide contacts;
  • Ability to multi-task while remaining calm and professional and a capacity for hard work;
  • Excellent interpersonal manner, including tact and diplomacy;
  • Ability to exercise judgment on and deal discretely with confidential/sensitive information and data;
  • Confidence to put self forward for various projects and responsibilities and quickly understand what is required of the task in hand.

Technical Skills

  • Professional user of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, One Drive and Teams).
  • Knowledge of EBRD applications: Smart by GEP, TCRS, SAP Funds ECC and Livelink would be an advantage.

 

 

 

What is it like to work at the EBRD?

 

Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in. 

 

The EBRD environment provides you with:

  • Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
  • A working culture that embraces inclusion and celebrates diversity;
  • An environment that places sustainability, equality and digital  transformation at the heart of what we do.

 

Diversity is one of the Bank’s core values which are at the heart of everything it does.  A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.  As an inclusive employer, we promote flexible working.


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