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Associate, Corporate Events and AM

Posting Date: 22-Sep-2022

Location: London, GB

Company: EBRD

Requisition ID 31909
Office Country United Kingdom
Office City London
Division Office of the Secretary General  
Contract Type Regular 
Contract Length  
Posting End Date 06/10/2022 

 

 

 

 

Purpose of Job

 

The Associate, Corporate and Institutional Events is responsible for the smooth delivery of the day to day events, project management and logistical delivery of all Board related meetings, Institutional events at Annual Meetings, Regional Fora and all other Bank events within the AMPEM remit. Whether internal or external events, the aim is to promote the profile of the Bank and its recipient countries. The role is also responsible for project managing the day-to-day events, the events schedule and overseeing the respective temporary staff resources.

 

The role involves interaction externally with ministries, embassies, other IFIs, chambers of commerce and investment promotion agencies, venues and suppliers. Internally, the role liaises with the Board of Directors, Executive Committee and Senior Management across EBRD departments including Banking, Resident Offices, Communications, Business Development, Corporate Strategy, Corporate Procurement, Business Development, Policy and Partnership and Economics, Policy & Governance and IT.

 

 

Accountabilities & Responsibilities 

 

Day to day Event Management

  • Leads on the coordination and logistical delivery of all Board and other Bank events in AMPEM’s remit at EBRD Headquarters. Works in close cooperation with the Associate, Sound/SI Technician on event planning and delivery under the guidance of the Associate Director, AMPEM and the Director, AMPEM and LS.
  • Identifies external venues and leads on the process of planning and delivery of special events chaired or hosted by the President, including Board and ExCom Retreats
  • Delivery of virtual events, including online webinars, high level panels and all staff meetings
  • Contributes to the strategic planning of the delivery and management of hybrid Bank events
  • Managing the relationship with the Language Services team in relation to interpretation
  • Oversee the implementation of the Remote Simultaneous Interpretation platform
  • Continuous investigation and research into new technologies enabling AMPEM to be agile and responsive to continuously changing requirements
  • Engage with Communications to share opinions, advise on and coordinate the overall event schedule for the Bank
  • Guide the Analyst, Event Management and supervise performance. Manage the staffing budget and work schedule, including the recruitment, coaching and supervision of Meeting Room Attendants
  • Source corporate gift suppliers and engage with them to develop and produce bespoke items, coordinate purchasing and distribution of corporate gifts, monitor stock and budget
  • Liaises with event technicians in relation to complex technical setups for events
  • Ensure all event rooms managed by AMPEM are equipped to a high standard and fit for purpose
  • Drive any operational decisions regarding equipment, furniture and infrastructure for event rooms
  • Engage with IT to ensure infrastructure relating to day to day events is adequate
  • Provide detailed event budget estimates.
  • Liaison with Corporate Procurement on relevant RFQ and tender processes.

 

Regional Fora (joint responsibility with Principal, Event Management and Analyst, Event Management)

  • Identify external venues for Regional Fora events, working closely with the authorities and EBRD RO
  • Facilitate venue utilisation and programme structure for all events
  • Manage the preparation and delivery of the event, including all associated procurement processes, interpretation, budget, shipping, catering, conference technology and event room branding
  • Contract negotiation with, and management of, third party suppliers
  • Post-event evaluation (including budget reconciliation, data entry and analysis and producing reports for event stakeholders)

 

Annual Meeting

Under guidance of the Associate Director, AMPEM and working alongside the Principal, Annual Meeting Event Management:

  • Contribute to the development of the venue utilisation for the Board of Governors and Institutional sessions at Annual Meetings
  • Manage and implement all Annual Meeting Institutional events from concept to delivery
  • Provide input into AM-related Board documents
  • Recruits and manages the allocated seconded and temporary staff for all assigned events.
  • Coordinate shipment of Event Management equipment to the Annual Meeting location.

 

 

Knowledge, Skills, Experience & Qualifications 

 

  • A university degree in Event Management, Public Relations or Marketing;
  • Significant relevant professional experience in organising large scale international events (preferably encompassing governmental as well as private sector dimensions)
  • Good knowledge of International Financial Institutions preferred;
  • Strong project management and budgeting skills;
  • Extensive knowledge of conference technology
  • Knowledge and experience with virtual and hybrid event platforms and technology
  • Experience with Interpretation solutions and implementation of Remote Simultaneous Interpretation platforms;
  • Excellent analytical and logical problem solving skills;
  • Excellent organisational and administrative skills;
  • Excellent interpersonal skills;
  • Good understanding of the EBRD mandate;
  • Excellent communication skills in English, written and spoken. Knowledge of other official languages of the EBRD would be an advantage;
  • Computer literacy including knowledge of virtual event tools, MS365 and in particular Excel and graphics package, Visio or similar;
  • Accuracy and attention to detail essential.

 

 

 

What is it like to work at the EBRD?

 

Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in. 

 

The EBRD environment provides you with:

  • Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
  • A working culture that embraces inclusion and celebrates diversity;
  • An environment that places sustainability, equality and digital  transformation at the heart of what we do.

 

Diversity is one of the Bank’s core values which are at the heart of everything it does.  A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.  As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time.


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